ISBE Reimbursement

Illinois Virtual Course Program

As of January 1, 2020 the Illinois State Board of Education has offered reimbursement for course fees paid by public schools to approved Catalog providers.

IVSA is an approved provider in the Illinois Virtual Course Catalog, IVCC, and our public school partners are eligible to apply for funding reimbursement for Supplemental and Academy course enrollments.

From the ISBE website:

‘The Illinois Virtual Course Program is intended as a supplemental program that partners with schools to provide Full ​Service Core, Elective, AP and Credit Recovery courses for middle and high school students…All courses are taught by Illinois licensed instructors and aligned to the Illinois Learning Standards. Public school districts that enroll students in courses from the catalog can request reimbursement from ISBE, subject to appropriations by the General Assembly’

HOW IT WORKS

Schools are required to complete the ‘Intent to Apply’ web form by May 31, 2024. This will be completed at the end of the current school year for reimbursement for that prior year

This allows ISBE to accurately calculate the district’s reimbursement rate. Only schools that complete this form will be eligible for reimbursement. Schools sign up their students with IVSA as School Pay, students successfully complete their courses, and the school submits the required form to ISBE for reimbursement.

Reimbursement for the 2023-2024 school year covers courses completed between July 1, 2023 through May 2024. Summer 2023 can be included now, Summer 2024 courses will be eligible for reimbursement in the 24-25 school year.

Timeline:

1. Intent to Apply form completed by school/district by May 31, 2024. We suggest you complete this as soon as possible. Reimbursement is not limited to information provided on this form; we recommend over-estimating if your numbers are not certain.

2. Partner Schools enroll students into IVSA courses as School Pay

3. Students complete courses – students must pass in order to receive any reimbursement

4. IVSA provides needed information to Partner School for reimbursement form.
        a. Evidence of student completion
        b. Evidence of school payment to provider

5. School/district completes and submits the IVCC Course Reimbursement Template, along with evidence of payment and student completion by May 31, 2024 to the ISBE website (www.isbe.net).